Being an office manager can often feel like a thankless job. But the reality is that they are the superhero of the team, and many tasks would go undone without them.
Take a look at the laundry list of duties on an “Office Manager” job description. You’ll quickly realize that they are expected to wear a lot of hats around the office. In fact, office managers are in charge of almost all of a business’s day-to-day tasks. From welcoming guests to doing office inventory all the way down to just ensuring the overall happiness of the other employees.
With so much on their plate, it is astonishing to see them get it all done.
Systems and Routines for Document Management
Obviously, the main role of an office manager is to manage the office. This includes helping the office manage the storage of its documents and contracts.
Therefore, the office manager must create systems for everyone else to use. These systems will become routines used by all the employees each day to ensure that the business continues to run smoothly.
So in the example of managing office documents and contracts, the office manager needs to ask themselves: “What system will I give my team to ensure that their documents are readily accessible and the business can maintain high productivity?”
The system will need to be organized and secure. But also so that all documents can be located easily. It should also be a system that is easy for new employees to learn how to use quickly.
Save the Day with Zendoc!
When it comes to document management systems, Zendoc is your solution.
Zendoc is a contract automation platform that integrates with the systems your office already uses: Box, Dropbox, Sharepoint, One Drive, G-mail, DocuSign, and Outlook.
Instead of having them scattered across numerous platforms, all of the office’s documents will be stored in one centralized location. So they are easily accessible to everyone on the team.
Your office workers will save time and avoid mistakes as they now have the information they need instantly at their fingertips.
As the office manager, you can set up alerts for your boss on all of their important contractual obligations so that they never miss any important deadlines again.
Imagine the cheers you’ll get from the office staff when they finally have a document management system that works with them. You’ll be the office superhero with Zendoc as your sidekick.